Finance Specialist

Job Description


Finance Specialist


Accounting, Auditing & Finance


Accounting, Auditing & Finance

Nairobi|Full TimeNGO, NPO & Charity|KSh Confidential 1h

Job Summary

Contribute to Medair overall mission by fulfilling the responsibilities for this position in the Finance Shared Service Centre (SSC) located in Nairobi (Kenya).

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 7 years
  • Job Description/Requirements


    This is an SSC Finance position based in Nairobi, Kenya, with regularfield visits to the country programs supported by the SSC. KenyaNationals as well as eligible personnel with a valid work permit forKenya can apply.

    Starting Date & Initial Contract Details

    As soon as possible. Full time, open-ended contract.

    Role Overview

    Contribute to Medair overallmission by fulfilling the responsibilities for this position in theFinance Shared Service Centre (SSC) located in Nairobi (Kenya). Ensuringthe quality and timeliness of the month-end closing, external statutory/ donor audit and internal audits, and financial reporting of Medair.Ensuring an excellent partnership via strong collaboration with the GSOFinance Partner and local country finance team.

    Project Overview

    Medair Global Support Office (GSO /SSC) provides operational guidance for country programmes, along withboth technical and compassionate support for our relief workers. Withinour Global Support Office, we are also responsible for promoting thework of Medair to the world, to raise and manage the funds needed to runour life-saving and sustaining programmes, and to recruit internationaland GSO staff.

    Medair GSO Field Finance / SSC Finance team, primarily focus onMedair financial management for various country programs and relatedprojects and grants.

    Key Activity Areas

    Responsibility / Outcomes

  • Contribute to the development of concepts and techniques, ensure thequality and timeliness of complex tasks in creative and effective ways,interact with various stakeholders such as GSO finance partners,various depts, country Finance Manager to drive efficiencies.
  • An important key player within SSC Finance team to ensure smooth operation.
  • Ensure high quality financial data / book closing in line withMedair Finance required deadlines, including timely review, reconcilingand posting of financial transactions (Navigotor/Navision or othersystems) per “Closing Checklist”.
  • Ensure that a local set of statutory finance books is kept updatedin compliance with local statutory requirement via collaboration withlocal finance team and GSO Audit Support team. Contribute to preparingand reviewing monthly and annual financial statements for variouscountry programs.
  • Strongly drive Medair process standardization projects, as improvingsystems, policies and procedures on an on-going basis on key processesand ensure proper documentation and implementation to cope with theobjectives of Medair, and strive to be a “Super user” of Medair ERPsystem.
  • Actively seek and provide training to the relevant country Finance teams in a systematic approach.
  • Proactively drive other departments to improve overall Medair’s efficiencies.
  • Ensure the financial sustainability, such as cash position of eachcountry program served is at optimal status for Medair via collaboratingwith GSO Finance & relevant country teams.
  • Actively provide consultancy and support to the country financeteams as needed as “Roving Officer” with a visit once every two monthsto the country programs served and also the special targeted visit inthe annual performance objectives.
  • Review and verify if country finance teams are in compliance with internal controls within “Finance / Accounting manual”.
  • Proactively participate in “Donor audits” via collaborating withvarious parties. Ensure timely communication regarding auditobservations are properly followed upon by various stakeholders.
  • Innovation/changes

  • Implement a new ERP system.
  • Contribute to streamline and optimize the key processes related to Finance and other relevant key processes.
  • Work smartly with strong collaboration with various stakeholders.
  • Renew mindset to have proactive approaches on tasks and jobs.
  • Team Spiritual Life

  • Lead and reflect the values of Medair with team, local staff, beneficiaries, and external contacts.
  • Work and pray together in our Christian faith-based team settings.Fully contribute to the rich spiritual life of SSC Finance team,including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.
  • This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

  • College / university graduated in finance or accounting.
  • Professional qualification in finance, audit and accounting.Preferred in holding CPA (certified public accountant), or CMA(certified managerial accountant) or other finance related licenses.
  • Strong working knowledge of English (spoken and written). French desirable.
  • Experience
  • Minimum relevant working experience in accounting and finance for atleast 7 years, it is a plus if holding field experience in thehumanitarian or development sector.
  • Proficient in Excel; knowledge in Medair finance systems to be highly productive in performing the job.
  • Strong knowledge of accounting, finance, internal control and risk management.
  • Demonstrated ability to effectively interact with variousstakeholders, working through issues and operational challenges with;also ensure the understanding of the cost drivers of the business andcan provide insight to the non-finance members. Savvy in Technology andIT driven.
  • Proven managerial accounting experience with strong knowledge on a project-based organization.
  • Analytical ability with a good attention to detail with high capacity to draw intelligence from numbers.
  • Oral and written communication skills with the ability to present plans to support business decisions.
  • Good time management skills, ability to prioritize workload and to work to strict reporting deadlines.
  • Business Acumen: holding strong Field of knowledge for the position,specify in regard to Humanitarian essentials, Sphere and CHS standards,other international humanitarian guidelines and protocols (desirable).
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