Legal Officer (Advisory, Collaboration and IPR) at Pwani University

Job Description


Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national universities. On 23rd August 2007, Kilifi Institute of Agriculture was upgraded to a Constituent College of Kenyatta University, and in March 2013, it was given a charter as a full- fledged University. It is strategically placed in the heart of the Coastal region of Kenya in Kilifi Town, right on the Mombasa-Malindi Highway; and is equipped with facilities to offer quality training in Tropical Agriculture, Tropical Medicine, Marine Sciences and Education. So whether you’re finishing high school, beginning university for the first time, or pursuing graduate studies, you’ll find a wide range of options at Pwani University. Our University has more than five schools which all together offer a diversity of degree programmes in the Arts, Humanities, Sciences, Health and Education. The University has engaged highly qualified staff members.

EF: PU/ADV/13/01/2021


Appointment to this position is either on permanent and pensionable terms or on a three (3)-year renewable performance-based contract, depending on age, citizenship or any other reason.

Academic Qualifications

The candidate must have a Bachelors Degree in Law from a recognised University.

In addition, the candidate must have:

Diploma in Law from Kenya School of Law or an exemption from Council of Legal Education.

Admission to the Roll of Advocates of the High Court of Kenya

Member of the Law Society of Kenya

The requirements set out in Chapter Six of the Constitution of Kenya.

Proficiency in computer applications

Not any pending complaints with Advocate Complaints Commission, the Disciplinary Committee or adverse report from present or previous employers.

Have at least three (3) years relevant Post Admission experience either in private practice or other relevant employment.


Interested applicants should possess the following:-

Communication Skills

Computing Skills

Negotiation Skills

Problem-Solving Skills

Analytical Skills

Presentation Skills

Leadership Skills

Counselling Skills

In addition the candidate should

Show active involvement in International/Continental/Regional /National/ Local/Community activities

Demonstrate thorough knowledge of university policies and regulations regarding public events and public disclosures, and the intricacies of governmental actions.

Demonstrate familiarity with the history, administrative structure and activities of public universities and current affairs

Duties and Responsibilities
The officer will perform the following duties and responsibilities

Keep abreast with local and global best practices with respect to compliance and risk management for the University’s operations and make recommendations.

Prepare legal opinions, advice and reports on technical legal matters to the Board and Departmental Managers including reviewing legal documentation, management of legal due diligence and liaising with external counsel as required.

Management of Legal and Regulatory Compliance including monitoring and reporting on changes to applicable statutes and regulations.

Draft standard contracts and specialised contracts, review and negotiate contracts and ensuring such documents and third-party contracts are properly and promptly executed.

Maintain proper coordination between the legal function and other user departments with respect to contracting with suppliers, vendors and third parties.

Develop a Risk Management Framework and continuously assess and evaluate risks and identify mitigation mechanisms.

Oversee audits of policy and compliance to standards in the University’s operations including liaison with internal and external auditors.

Provide legal support in research on developments in law and maintenance of a legal Library for reference.

Fill in for the Head Legal and Council Affairs and for other Legal Officers as necessary to ensure continuity of service provision to clients.

Assist to provide Board Secretariat services to Council as requested by the Head of Legal and Council Affairs to improve efficiency and ensure continuity of service provision to Council.

Attend various university committees as appointed in order to provide legal guidance as required by such Committees.

Oversee the work of legal interns and other temporary legal staff, when necessary to achieve required work output and ethos; and

Handle ad-hoc legal issues which may arise from time-to-time and any other duties as may be assigned by the Head of Legal and Council Affairs or his designee to ensure that all unforeseen legal responsibilities are promptly and effectively managed.


Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.